What kinds of information can you enter for classes, and how is it used during class registration?
What kinds of information can you enter for classes, and how is it used during class registration?

Classes are one of the main strengths of the Hub, and you can enter information about classes that determine fees that are collected, when students are placed on the waiting list, and what classes fall within the same class period so the system will give multiple choices to the family when they are picking classes.  Here is a detail of all the information that can be entered for each class

Class Name: The visible name for the class that is seen throughout the system.

Class Number: A secondary reference to the class, useful for categorizing classes, for example use HS01, HS02 for high school classes, PS01, PS02 for preschool, etc.

Assigned Teacher: Begin typing the teacher’s name and click on the name in the list. If there are more than one, click next to the name already in the field, after the comma, and begin typing the second name and click on the name in the list. Teachers must be entered as “Adult Attending” in their family information, or as “Guest Teacher” for teacher accounts, and they must be Active or Unregistered in the Families screen.

Assigned Assistant: Begin typing the assistant’s name and click on the name in the list. If there are more than one, click next to the name already in the field, after the comma, and begin typing the second name and click on the name in the list. Teachers must be entered as “Adult Attending” in their family information, or as “Guest Teacher” for teacher accounts, and they must be Active or Unregistered in the Families screen.

Number of Teachers: Pick the number of teachers you would like to have in the class. If you are having adults pick assignments, and requiring a minimum number of assignments, the system will include Teacher and Assistant positions to choose from in an attempt to fill them up to the number you select. (Setting Require Adult Position Selection during Registration must be turned ON)

Number of Assistants: Pick the number of assistants you would like to have in the class. If you are having adults pick assignments, and requiring a minimum number of assignments, the system will include Teacher and Assistant positions to choose from in an attempt to fill them up to the number you select. (Setting Require Adult Position Selection during Registration must be turned ON)

Pos. Priority-Teacher: Typically this is left as ‘1’. During automated registration, if you are having adults pick assignments, and requiring all adults to fulfill certain position responsibilities, this value is used to identify teaching positions.

Pos. Priority-Asst: Typically this is left as ‘2’. During automated registration, if you are having adults pick assignments, and requiring all adults to fulfill certain position responsibilities, this value is used to identify assistant positions.

Room: Pick the location of the class. Room locations are added in the Registration area, Terms and Settings – Class Location.

Class Period: Pick the class period for the class. This is used for logical grouping of classes that fall during the same general time slot. Class Periods are added in the Registration area, Terms and Settings – Class Period. Class period names should be finalized prior to entering classes if possible.

From/To Grade: The lowest and highest grade for students who can register for the class

Homework: Choose the expected amount of homework for the class. Homework options are added in the Registration area, Terms and Settings – Homework

Class Size Min/Max: Enter the minimum number of students desired in the class, and the most students that will be allowed in the class. If the class fills, students will be placed on the Waiting List by the system during automated registration.

School Fee: This is the amount paid to the school for each student who takes the class

Teacher Fee: If the teacher will be paid directly, this is the amount paid by the family to the Teacher for each student who takes the class. Note: teacher fees can be tracked separately, but paid directly to the school by putting the school name in the “Pay To (other than teacher)” entry. Typically these fees would just be included in the School Fee.

Pay To (other than teacher): Used to identify a company, or the school itself, to which specific teacher fees are paid.

Description: The main information about the class, available to view when families are choosing classes.

Class Notes: Information about the class that is semi-private to administrators, not included in the class listing or generally available to families.

Registration Message: Message displayed to families when they pick this class during class choice selection. Does not allow families to enter information or answer a question at this time.

Supply Fee: Another fee collected for the class that is typically paid to the school.

(Supply Fee) Pay To: If supply fees are paid to an individual other than the school, type the individual’s name here.

Group Msgs: Indicate who is allowed to initiate new messages through the message board to the class participants. Leader is the default meaning that only Teachers can initiate new messages to the class.

Status: Active – class is available to be chosen and is displayed in lists during class choices. Inactive – class is no longer available and is not visible in any class views, and is not counted in assignments.

Show in Lists: Yes – class is displayed in class lists throughout the system. No – class is not displayed, and is not visible during class choices.

Copy Rosters to 2nd Term: FOR SCHOOLS THAT HAVE 2 REGISTRATION CYCLES PER YEAR, WITH ONE-SEMESTER and TWO SEMESTER CLASSES – for 2-semester classes, pick “Yes” to automatically carry over the class and rosters to the 2nd semester, when the 2nd semester term is created.

2-Period Class: Used to identify if a class extends into more than one class period.

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